Convert XPS to PDF: Quick and Free Methods

Step-by-Step Guide: XPS-to-PDF Conversion on Windows

Overview

Convert XPS (XML Paper Specification) files to PDF on Windows using built-in features or free tools. Below are three reliable methods: Print-to-PDF, Microsoft XPS Viewer + virtual PDF printer, and free conversion software.

Method 1 — Print to PDF (Windows ⁄₁₁)

1. Open XPS file: Double-click the .xps file; it opens in Microsoft XPS Viewer or the built-in viewer.
2. Print: Press Ctrl+P or choose Print from the File menu.
3. Select printer: Choose Microsoft Print to PDF.
4. Adjust settings: Set pages, orientation, and paper size as needed.
5. Save PDF: Click Print, choose a filename and location, then Save.

Method 2 — Use Microsoft XPS Viewer + PDF Printer (if Print to PDF not available)

1. Install a PDF printer: Install a free virtual PDF printer (e.g., CutePDF, PDFCreator).
2. Open XPS in XPS Viewer: Right-click the .xps → Open with → XPS Viewer.
3. Print to virtual printer: Select the installed PDF printer and print.
4. Save output: Choose filename/location when prompted.

Method 3 — Free conversion tools (batch support)

1. Choose a tool: Use free utilities like PDF24 Creator or online converters (if file privacy is acceptable).
2. Batch convert: For desktop tools, add multiple XPS files and choose output folder and PDF settings.
3. Convert: Start conversion and verify PDFs in the output folder.

Tips & Troubleshooting

• Missing XPS Viewer: On newer Windows builds, install “XPS Viewer” from Optional Features (Settings → Apps → Optional features → Add a feature).
• Quality issues: Use a high-resolution print setting or a desktop converter rather than online tools.
• Batch needs: Use desktop apps (PDF24, PDFCreator) for reliable batch conversion.
• Privacy: Avoid online converters for sensitive documents.

Quick choice guide

• Single file, quick: Microsoft Print to PDF.
• Multiple files or advanced options: PDF24 Creator or PDFCreator.
• No installs allowed: Trusted online converter (only for non-sensitive files).

If you want, I can provide step-by-step screenshots or recommend a specific free tool for batch conversion.